Editing Executive Standards (section)

= General Membership Tasks =


== Attending meetings ==

"Meetings of the Executive Committee shall be held at intervals of not more than 90 days, and shall be open to Members and Associates"" [C 6.5]

"The Executive Committee shall meet at such times and places as may be determined by action of the Committee, by call of the Chairman, or by written request of one-third or more of the members of the Executive Committee. Unless unanimously waived, a notice of the time, place, and nature of all meetings shall be sent to each member of the Executive Committee no less than 14 days prior to said meetings." [B 6.2]

Executives are expected to attend all meetings, and are responsible for not missing any meetings without a good reason. A member who has a good reason for missing a meeting is responsible for giving due notice to the Committee; due notice shall be considered notifying the Chairman, Recording Secretary, and/or other Executives at least two weeks in advance of the meeting, or at least 24 hours in advance in an emergency situation.

Memebers of the Executive Committee are expected to review the draft minutes of each meeting and to notify the Recording Secretary of any errors or ommissions.&nbsp;

== Party Business ==

"The Executive Committee shall, consistent with the Constitution and Bylaws of the Party, control and manage the affairs, properties, and funds of the Party." [C 6.4]

Executives are expected to manage the assets and affairs of the Party so as to implement the purpose and mission of the Party, and are responsible for managing the Party's assets consistently with that mission and purpose. Members are responsible for managing Party assets and affairs in a way that violates no explicit Constitution or Bylaws provision.

Members are expected to co-operate in the management and oversight of Party affairs and business, and are responsible for not obstructing the Committee's ability to do so, in meetings or elsewhere, by disruptive or deliberately non-cooperative action.

The Executive Committee is responsible for identifying the goals to be achieved by the Party during their term of office, determining the tasks required, identifying who will be responsible for executing said tasks and ensuring they are completed in a timely fashion.  

The minutes of each meeting are accompanied by an Action List, outlining specific tasks and items of business that each Executive has agreed to perform or oversee ("assigned tasks"). Executives are expected to complete such assigned tasks by an agreed time, and can be held responsible for doing so by the Committee.




== Meeting conduct ==

"The 1970 edition of Robert's Rules of Order Newly Revised shall be the parliamentary authority for all matters of procedure not specifically covered by the Constitution and Bylaws of the Party. [B 14]"

Executives are expected to follow good parliamentary order: to adhere to the order of business outlined in the agenda, refrain from speaking out of turn, to speak on topic, and to refrain from using unparliamentary language. Executives are responsible for not disrupting the order of business, by physical means or otherwise.

'''Meeting Agenda and Minutes'''

Most Executive Committee Meetings have the following agenda.

#Call to Order and approval of Agenda. Items may be added to or removed from the Agenda by the Chairman on request of a member of the Executive Committee. The Chairman may accept comments from the Committee and may ask for an informal vote. Items may also be moved higher on the agenda. Such changes should be documented and the motion modified to indicate the agenda has been changed as described. 
#Notes: It should be noted if the person taking the minutes is other than the Recording Secretary . The time of late arrivals and early departures should be noted.&nbsp; 
#Administrative tasks; approval of minutes of past meeting(s), appointment of replacements for Executives who have resigned or failed to attend 3 or more consecutive meetings. 
#Reports of Officers; Each member of the Executive Committee may present a report of their activities since the last meeting. Ideally these are entered into the agenda 2-3 days before the meeting. This is not the place for presenting motions, but may refer to motions under New or Old Business. Reports should not generate any discussion other than questions to clarify the report.&nbsp; 
#Key Performance Indicators (KPI); Membership statistics, Social Media metrics, etc. Ideally these should be presented in tabular form to show trends over several months. See [[Exec:July_17,_2017_Agenda#Leader.27s_Report|here]] for an example. These should appear in the report of the Officer&nbsp;who is responsible.&nbsp; 
#Old Business: Progress report on activities previously approved by the Committee, including new motions requiring approval by the Committee, such as spending. Items should continue to be reported until concluded. Ideally Action Items will be updated prior to the meeting. Any newly identified Action Items should be reported in the Minutes.&nbsp; 
#New Business: This is where an Executive may propose new activities or spending by the Party. According to Robert's rules of Order, a motion must be moved and seconded before any discussion begins. Typically the Mover will have lined up a seconder and included reasons for approving the motion in the Agenda 2-3 days ahead of the meeting. Ideally the plan will have been thought out and costs estimated. In some cases, an Executive will be presenting an idea to determine if the Committee agrees further planning should be done. For example, someone may give reasons why the Web Site needs to be updated or replaced and the Committee may agree further investigation should be done. Any New Business items approved should be updated under Old Business at the next meeting. 
#Adjournment: Agree on a date, time and location for the next Executive Committee meeting and adjourn the meeting. 

The Recording Secretary will copy the Agenda from the previous meeting, moving approved items from New Business to Old Business and deleting completed and rejected items. Ideally the individual responsible for each item on the agenda will update it prior to the meeting. This will simplify the Recording Secretary's job and allow the meeting to proceed more quickly.&nbsp;

The Recording Secretary should create an "Exec:" page for the minutes and copy the content of the Agenda page to it. The minutes can be updated during or after the meeting. The top line of the minutes should indicate, "Draft until approved by the Executive Committee. When Minutes are approved by the Executive Committee, they should be "Protected" (an option under the [More] tab) to prevent changes after they have been approved. The top line should be modified to indicate they were approved and the date approved. It's probably a good idea to "Protect" the Agenda as well.&nbsp;

The Recording Secretary (or alternate) will notify the Executive Committee and any other attendees that the draft minutes are available for review.&nbsp;Any errors or ommissions identified by attendees are to be corrected and attendees notified the final minutes are ready prior to the next meeting.&nbsp;

New Officers should understand that their Report is not an opportunity to complain about problems they perceive. Instead, if you see a problem, offer a solution under New Business.