Editing 2025 Convention Planning (section)

= Action Items (To Be Updated - Coreen) =

== To D0 ==
#'''NEAL''' - Prepare Income and Expense statements 
# '''NEAL''' - Treasurer to prepare Income and Expenses statements and present
# '''JIM''' - produce Ballots for the election of Executive and Ethics Committee members to be included in Delegate handouts at registration.
# '''JIM''' - produce Name Tags identifying “Delegates”, “Members” (joined after <date>) and “Guests”, as long as the Registrar provides a list of attendees with Join and Expiry Dates 3 days prior to the meeting.
# '''JIM''' - prepare a list of participants to check off members and guests as they arrive, collect “Pending” fees, provide Name Tags and give handouts.
# '''?''' -  to provide additional laptop and camera as backup equipment if required.
# '''ANY OTHER SUPPLIES? -''' Coreen bringing pens
'''At the Convention'''
# '''MICHELLE''' – Will host and keep the agenda on track.
# '''HOST''' - request 3 members to volunteer as scrutineers. According to Bylaws Article 9, it “shall consist of at least three members of the Ethics Committee who are not themselves candidates for Party office.” See Credential Committee section for details.
# '''JIM''' – take meeting minutes and update on Wiki on page [[November 15 2025 Convention]]. Keep track of nominations – who was nominated, who nominated them, number of votes
# '''NEAL''' - After close of elections, Treasurer to get all new Executive Committee and Ethics Committee members to sign Oath of Office. Anyone remote will be sent the form to complete and send back (mail or email?)

== Credentials Committee (To Be Updated - Coreen) ==
Traditionally we have asked for volunteers to be on the Credential Committee at the start of Elections, to distribute and collect ballots and to tally the votes. Bylaw Article 9.1 states, "There shall be a Credentials Committee for each Convention and General Meeting. The Credentials Committee shall consist of at least three members of the Ethics Committee who are not themselves candidates for Party office."

===== Recent Ethics Committee Election results: =====
2021 Convention: Jim McIntosh elected, resigned in 2022 to take over the open Treasurer position.

2022 AGM: Mark Dickson (resigned?), Gene Balfour, James Jolley 

2023 AGM: James Jolley was elected as Vice Chairperson so had to step down from Ethics Committee. Jean-Serge Brisson, Paul Herriot, Gene Balfour elected at AGM.

*As of 2024, there are 3 open positions on the Ethics Committee.
*Jean-Serge Brisson, Paul Herriot, or Gene Balfour could participate if they attend in person.

== Completed Items ==

=== Move Action Items to here when complete. ===
#Send email blast to members and non-members to let them know about upcoming Convention (open positions, proxy vote info, general location). Let them know about membership rules (90 days ahead of Convention) to prompt them to confirm or renew their memberships.
#*Leader
#*Deputy Leader
#*Chairperson
#*Vice-Chairperson
#*Treasurer
#*Campaign Manager
#*Members-at-Large (2)
#*Ethics Committee (3 - see note in [[2024 Convention Planning#Credentials Committee *|Credentials Committee]])
# Propose possible dates and venues to Executive Committee. Provide contract details.
#Executive Committee to determine registration fee based on venue cost and food. - $25 for virtual, $50 in person
#Solicit questions for Leadership candidates from members for Q&A to be posted on website and sent via email.
#Confirm with venue and send payment to reserve.
#Solicit Constitution and Bylaw Amendments from members (up until 30 days before Convention).
#*Neal Donnelly sent a proposed amendment to the Article 14 - Statement of Ultimate Goals.
#'''Jean-Serge Brisson plans to attend.''' - Assign a member to chair the elections who is not running for election and will be in attendance in person.
#Create [[2024 Convention Planning#Create Online Registration Page *|online registration page]].
#Create 2025 Convention page on website (to contain names of nominees, Constitution and Bylaw amendments, etc.). [[November 15 2025 Convention]]
#Officers to prepare written reports.
#Advise venue of number of attendees, provided the Registrar provides an estimate by (contract date). Also confirm start and end time for the room.
#'''SCOTT''' – to provide ZOOM link and online voting application.
#* '''COREEN''' – to provide laptop to display nominated candidates and vote results, presentations, Amendments, and other items from the handouts as required.
#* '''SEAN''' – Tech requirements. Checked out venue and we are set up.
#* '''ANY OTHER SUPPLIES? -''' Coreen bringing pens
'''Food (confirmations before and what we need day of)'''
# '''COREEN''' – confirm food order with Ego Cafe day before.
# '''SEAN''' – supply plates, cutlery
=== Items Not Applicable to this Convention ===
# Gather nominations for Leader.
# Solicit questions for Leadership candidates from members for Q&A to be posted on website and sent via email.
# Upload to our web site profiles for leadership candidates and a list of candidates for other positions (and profiles if provided).
# Post Leadership candidates answers to questions on website and send via email to members.
# Post Constitution and Bylaw Amendments on website and in ''Bulletin.''
# Send out ''Bulletin'' no later than 30 days before Convention.
# Assign someone to set up and manage the Live Streaming of the Leaders’ Debate (and possibly the Convention).
# Create 2024 Convention page on website (to contain names of nominees, Constitution and Bylaw amendments, etc.).
#Attach to the Proxy page the document with the amendments published with Bulletin and correct the link to the Amendments on the menu.