Editing 2024 Convention Planning (section)

=== Move Action Items to here when complete. ===
#Send email blast to members and non-members to let them know about upcoming Convention (open positions, proxy vote info, general location). Let them know about membership rules (90 days ahead of Convention) to prompt them to confirm or renew their memberships.
#*Leader
#*Deputy Leader
#*Chairperson
#*Vice-Chairperson
#*Treasurer
#*Campaign Manager
#*Members-at-Large (2)
#*Ethics Committee (3 - see note in [[2024 Convention Planning#Credentials Committee *|Credentials Committee]])
# Propose possible dates and venues to Executive Committee. Provide contract details.
#Executive Committee to determine registration fee based on venue cost and food. - $25 for virtual, $50 in person
#Solicit questions for Leadership candidates from members for Q&A to be posted on website and sent via email.
#Create [[2024 Convention Planning#Create Online Registration Page *|online registration page]]. (Done - just needs dates confirmed and to be activated).
#Create 2024 Convention page on website (to contain names of nominees, Constitution and Bylaw amendments, etc.).
#Solicit Constitution and Bylaw Amendments from members (up until 30 days before Convention).
#*Neal Donnelly sent a proposed amendment to the Article 14 - Statement of Ultimate Goals.
#Confirm with venue and send payment to reserve
#'''JIM, if this is still needed'''- Advise venue of number of attendees, provided the Registrar provides an estimate by (contract date). Also confirm start and end time for the room.
# '''JIM''' - Treasurer to prepare Income and Expenses statements for 2024 compared to 2023 and for January to October 2024 compared to the same period in 2023, to be included in the handouts for attendees.
# '''JIM''' - Print sufficient copies for attendees of the Income and Expense statements and Proposed Amendments.
# '''MARK''' - Officers to prepare written reports.
# '''Jean-Serge Brisson plans to attend. Coreen to confirm this week.''' - Assign a member to chair the elections who is not running for election and will be in attendance in person. -
# '''JIM''' - produce Ballots for the election of Executive and Ethics Committee members to be included in Delegate handouts at registration.
# '''JIM''' - produce Name Tags identifying “Delegates”, “Members” (joined after <date>) and “Guests”, as long as the Registrar provides a list of attendees with Join and Expiry Dates 3 days prior to the meeting.
# '''JIM''' - prepare a list of participants to check off members and guests as they arrive, collect “Pending” fees, provide Name Tags and give handouts.
# '''SCOTT''' – to provide ZOOM link and online voting application.
#* '''COREEN''' – to provide laptop to display nominated candidates and vote results, presentations, Amendments, and other items from the handouts as required.
#* '''MARK''' -  to provide projector and screen
#* '''DEAN''' – Do we need a sound system?
#* '''ANY OTHER SUPPLIES?'''

'''Food (confirmations before and what we need day of)'''

# '''JIM''' – confirm food order with The Toasted Walnut.
# '''COREEN''' – supply plates, cutlery, napkins, serving spoons
# '''MARK''' – Tims Coffee and Muffins for morning
# '''COREEN''' – pick up snacks and drinks for throughout the day

'''At the Convention'''

# '''MICHELLE''' – Will host and keep the agenda on track. Usually it is the Chairperson but it can be someone else.
# '''HOST''' - request 3 members to volunteer as scrutineers. According to Bylaws Article 9, it “shall consist of at least three members of the Ethics Committee who are not themselves candidates for Party office.” See Credential Committee section for details.
# '''Jim''' – take meeting minutes and update on Wiki. Keep track of nominations – who was nominated, who nominated them, number of votes
# '''JIM''' - After close of elections, Treasurer to get all new Executive Committee and Ethics Committee members to sign Oath of Office. Anyone remote will be sent the form to complete and send back (mail or email?)