Meeting Expenses
Prepared By: Jim McIntosh, Jeff McLarty
Purpose
The purpose of this policy is to delineate the scope of who pays for which expenses for meetings.
Types of Expenses
Meetings Hosted by the Party
The Party will pay, or re-reimburse, cash expenses for meetings that are for the purpose of conducting Party business (Eg. Executive Committee meetings, Caucus Meetings, Annual General Meetings and Conventions, Candidate Training Sessions). This includes:
- Room rentals
- Meals
- Incidentals
Conventions, Workshops and Meetings Attended
The Executive Committee may approve payment of Registration Fees, travel and living expenses for any member to attend a convention, workshop or other meeting. The member attending must provide a summary of the costs and a written report of the meeting describing ideas for helping the Party achieve its objectives.
Travel Expenses
Executive members may submit their travel expenses provided they are treated as a contribution of goods and services. Travel expenses must specify the date, purpose, destination and kilometers traveled (round trip) and must be submitted to the Treasurer. Travel expenses may not be claimed by individuals who are not members of the Executive Committee unless approved in advance by the Executive Committee.
Rational
Executive members are expected to attend meetings hosted by the Party.
Social Events
Expenses for social events (eg. Pub Nights) are not covered by the Party, unless the expense is approved in advance by the Executive Committee. This may be required when the Leader or other executive is asked to attend an event more than an hour away from home.
Responsibilities
The Executive Committee is responsible for approving reimbursement for travel and living expenses as required to accomplish Party objectives.