Convention 2014

November 2, 2014
Bahen Centre, Room BA2135
40 St. George St.
Toronto, ON

Registration Fee - $40 in advance (by mail or online), $50 at the door, $20 for Students

Pre-Meeting Preparations

• Room has been reserved. An invoice for space rental for the Ontario Libertarian Party for Sunday November 2, 2014 in which payment is due by September 22, 2014. Jim mailed credit card authorization on September 15 and the Room reservation has been confirmed. Contact: campusevents@utoronto.ca Kathy-Jo Pinder Academic + Campus Events University of Toronto McMurrich Building, 4th Floor 12 Queen's Park Crescent West Toronto, ON M5S 1S8
• Jean-Serge will chair the meeting. (George Dance withdrew.)
• Phillip - Set up page on web site for Convention Registration. DONE
• Jim - Wrote notice included in fall Bulletin (including date, fees, Agenda, Ammendments, Executive position descriptions, appeal for Executive committee candidates.)
• Jim - Print Ballots, provide copy/file with ammendments for Phillip to print & inlude in Delegate Packages.
• Phillip - Registration package/handout for delegates; name tags, Agenda, Ammendments, sample(s) of possible new colours & logo, voting ballets (supplied by Jim) and give aways
  

File:Convention 2014 - Registration Package - Agenda.docx
File:Convention 2014 - Registration Package - Constitutional Amendments.docx

• Phillip (Allen?) to ask Paolo to provide pastries. Paolo is not planning to attend (Teresa's Birthday).
• Ron White to order 'catered' lunch from Loblaw in Mississauga, and pick it up Sunday morning. (Loblaw open 24 hours.) Quantities to be decided 1 week before Convention based on number of registered attendees.
• Allen (or designate) to bring coffee, donuts, case of water, soft drinks.

Follow up meeting Sept 25, Oct 15 8:00 PM to review progress. A few people have registered online already. Several members were identified as possible Officers on the Executive and Phillip, Allen and Jim will each call 4-6 members and persuade them to put their names forward (see below). Agreed to include ballots in handout folders for voting Memebers, to save time during elections.

Potential Officers

• Mark Burnison has indicated he plans to run
• Scott Marshall will run
• Jim to contact Fred Stelpata, Andrew Falby and Kal Ghory
• Jim to contact Sam Apelbaum and John Shaw re Ethics Committee
• Allen to contact Wendy Kadonoff, Igor Bily, Zork Hun
• Richard to contact Ottawa area members Neal Darcy, Shawn McRae, Gerry Bourdeau

Agenda

See detailed agenda as published in fall Bulletin,

Registration 10:00

Continental Breakfast - Allen to bring Tim Horton's coffee and donuts

Welcome - 10:30

Jean-Serge Brisson, Chairman

• Appoint someone to take minutes (John White?)
• Review Agenda

Reports of Officers - 10:45

1. Leader, Allen Small
2. Campaign Director, Rob Brooks
3. Vice-Chair, Phillip Richards
4. Treasurer, Jim McIntosh

Constitutional Ammendments - 11:30

See details here, as published in fall 2014 issue of Bulletin.

1. Membership signatures, Members-at-Large Oath, and Statement of Ultimate Goals Monetary Policy
2. Voting Procedure for Members at Large

Bylaw Ammendments

If any

Party Colours and Logo

Scott Marshall to present?

Lunch - 12:15

Set up on table outside the room as a buffet. Expect delegates to take lunch into the room. Will need to clean up room after.

Ron White to pick up 'catered' lunch on his way to the Convention.

Elections - 1:15 PM

Jean-Serge to chair and explain procedures. NOTA always a candidate. When nominations close, each Member who nominates a candidate may give a 1 minute speech and each nominee may give a 2 minute speech prior to voting. Two scrutineers must be appointed to distribute, collect and count ballots (members of the Judicial Committee if possible).

Board member (Allen? Jim? Phillip?) to explain strategic plan for 2014-2018 running up to the next Ontario General Election.

• Leader
• Deputy Leader
• Chair
• Vice-Chair
• Campaign Director
• Secretary
• Recording Secretary
• Tresurer
• Members at Large (2)
• Ethics Committee (2)

Adjournment - 3:30 PM

Delegates may wish to continue discussions. Room is available until 6:00 PM

Expenses

Description	Expense
Room Rental	280.24
Coffee and donuts	59.62
Lunch	236.50
Handouts & Name Badges	82.48
Total	658.84
Fees - 23 Delegates	1,000.00