Recording Secretary Job Description

Job Description of a Recording Secretary

Recording secretaries keep a comprehensive log of items discussed and debated during meetings, conferences, workshops and brainstorming sessions. These records, also known as minutes, may cover what was accomplished, said or set at the meeting, and may exclude individual opinions from group members. Recording secretaries should note the members who are present, record votes and group decisions, and write down actions in the order that they occurred. Once the session is complete, recording secretaries may make formal reports and copies of the minutes for distribution.

Duties of a Recording Secretary

In addition to keeping the legal account of each meeting or workshop, recording secretaries must maintain records of past meetings, which may include indexing discussion topics. This involves noting amendments to previous minutes, reports of general matters and proposals under discussion. A recording secretary may search for and provide background documents on issues being discussed. Should the group vote on any issues, the recording secretary may help with the process.

Requirements of a Recording Secretary

Recording secretaries should have typing, transcription, computer and office administration skills and knowledge of correct grammar, punctuation and spelling. They must be able to take precise notes quickly, in addition to interpreting these notes later. The recording secretary should familiarize themself with how to use the party wiki to find and edit documents. They need to upload meeting minutes in a timely fashion so they can be reviewed by the committee members prior to be voted on.

Source