Editing Convention 2014

November 2, 2014<br>
Bahen Centre, Room BA2135<br>
40 St. George St.<br>
Toronto, ON

Registration Fee - $40 in advance (by mail or online), $50 at the door, $20 for Students

=Pre-Meeting Preparations=

* Room has been [http://ace.utoronto.ca/class_spec/f?p=200:3:461802046718701::NO::P3_CALENDAR_DATE:20141101 reserved]. An invoice for space rental for the Ontario Libertarian Party for Sunday November 2, 2014 in which payment is due by September 22, 2014. Jim mailed credit card authorization on September 15 and the Room reservation has been [[Media:Room Confirmation.pdf|confirmed]].  Contact: campusevents@utoronto.ca Kathy-Jo Pinder Academic + [http://www.ace.utoronto.ca Campus Events University of Toronto] McMurrich Building, 4th Floor 12 Queen's Park Crescent West Toronto, ON M5S 1S8 
*Jean-Serge will chair the meeting. (George Dance withdrew.) 
*Phillip - Set up page on web site for Convention Registration. DONE
*Jim - Wrote notice included in fall ''Bulletin'' (including date, fees, Agenda, Ammendments, Executive position descriptions, appeal for Executive committee candidates.)
*Jim - Print Ballots, provide copy/file with ammendments for Phillip to print & inlude in Delegate Packages. 
*Phillip - Registration package/handout for delegates; name tags, Agenda, Ammendments, sample(s) of possible new colours & logo, voting ballets (supplied by Jim) and give aways<br />
[[File:Convention_2014_-_Registration_Package_-_Agenda.docx]]<br />
[[File:Convention_2014_-_Registration_Package_-_Constitutional_Amendments.docx]]
* Phillip (Allen?) to ask Paolo to provide pastries.  Paolo is not planning to attend (Teresa's Birthday). 
* Ron White to order 'catered' lunch from Loblaw in Mississauga, and pick it up Sunday morning. (Loblaw open 24 hours.)  Quantities to be decided 1 week before Convention based on number of registered attendees. 
* Allen (or designate) to bring coffee, donuts, case of water, soft drinks.

Follow up meeting Sept 25, Oct 15 8:00 PM to review progress.  A few people have registered online already. 
Several members were identified as possible Officers on the Executive and Phillip, Allen and Jim will each call 4-6 members and persuade them to put their names forward (see below). Agreed to include ballots in handout folders for voting Memebers, to save time during elections. 

===Potential Officers ===
* Mark Burnison has indicated he plans to run
* Scott Marshall will run 
* Jim to contact Fred Stelpata, Andrew Falby and Kal Ghory
* Jim to contact Sam Apelbaum and John Shaw re Ethics Committee
* Allen to contact Wendy Kadonoff, Igor Bily, Zork Hun
* Richard to contact Ottawa area members Neal Darcy, Shawn McRae, Gerry Bourdeau

=Agenda=
See [[Media:Convention 2014.pdf|detailed agenda]] as published in fall ''Bulletin'', 

== Registration 10:00==
Continental Breakfast - Allen to bring Tim Horton's coffee and donuts

==Welcome - 10:30==
Jean-Serge Brisson, Chairman

*Appoint someone to take minutes (John White?)  
*Review Agenda

==Reports of Officers - 10:45==
#Leader, Allen Small
#Campaign Director, Rob Brooks
#Vice-Chair, Phillip Richards
#Treasurer, Jim McIntosh

==Constitutional Ammendments - 11:30==
See details [[Media:Constitutional Amendments.pdf|here]], as published in fall 2014 issue of ''Bulletin''.
#Membership signatures, Members-at-Large Oath, and Statement of Ultimate Goals Monetary Policy 
#Voting Procedure for Members at Large

==Bylaw Ammendments==
If any

==Party Colours and Logo==
Scott Marshall to present? 

==Lunch - 12:15==

Set up on table outside the room as a buffet.  Expect delegates to take lunch into the room.  Will need to clean up room after.

Ron White to pick up 'catered' lunch on his way to the Convention. 

==Elections - 1:15 PM==

Jean-Serge to chair and explain procedures.  NOTA always a candidate. When nominations close, each Member who nominates a candidate may give a 1 minute speech and each nominee may give a 2 minute speech prior to voting. Two scrutineers must be appointed to distribute, collect and count ballots (members of the Judicial Committee if possible). 

Board member (Allen? Jim? Phillip?) to explain [[strategic plan for 2014-2018|strategic plan for 2014-2018]] running up to the next Ontario General Election.

*Leader
*Deputy Leader
*Chair
*Vice-Chair
*Campaign Director
*Secretary
*Recording Secretary
*Tresurer
*Members at Large (2)
*Ethics Committee (2)

==Adjournment - 3:30 PM ==
Delegates may wish to continue discussions.
Room is available until 6:00 PM

=Expenses=
{| class="wikitable" style="text-align: right;"
|-
! Description
! style="width: 80px;" | Expense
|-
|Room Rental ||280.24
|-
|Coffee and donuts ||59.62
|-
|Lunch ||236.50
|-
|Handouts & Name Badges ||82.48
|-
|'''Total''' ||'''658.84'''
|-
|Fees - 23 Delegates || 1,000.00
|}