Meeting Expenses

This is an OLP POLICY. It should have purpose, roles, and procedure defined. It should be in alignment with the OLP strategy.

Meetings Hosted by the Party

The Party will pay expenses for meetings that are for the purpose of conducting Party business (such as Executive Committee meetings, Caucus Meetings, Annual General Meetings and Conventions, Candidate Training Sessions). This includes room rentals, meals and incidental expenses.

Conventions, Workshops and Meetings Attended

The Executive Committee may approve payment of Registration Fees and travel and living expenses for any member to attend a convention, workshop or other meeting. The member attending may be required to provide a written report of the meeting describing ideas for helping the Party achieve its objectives.

Travel Expenses

Since executive members are expected to attend meetings hosted by the Party, they may submit their travel expenses provided they are treated as a contribution of goods and services. Travel expenses must specify the date, purpose, destination and kilometers traveled (round trip) and must be submitted to the Treasurer. Travel expenses may not be claimed by individuals who are not members of the Executive Committee unless approved in advance by the Executive Committee.

The Executive Committee may approve (in advance) reimbursement for travel and living expenses as required to accomplish Party objectives.

Expenses for social events (such as Pub Nights) will not be covered by the Party, unless the expense is approved in advance by the Executive Committee. This may be required when the Leader or other executive is asked to attend an event more than an hour away from home.

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